What is an Intent to Bid Letter?

An Intent to Bid Letter is a document typically sent in response to an RFP (request for proposal).

Why do I need an Intent to Bid Letter?

An Intent to Bid Letter serves as a confirmation that your company will be submitting a written proposal to complete a project or a portion of a project. By submitting an Intent to Bid Letter, your company will:

• Advise the recipient company of its intent to bid on their project
• Be included in amendments to the proposal, scope of work, deadlines, site visits, etc.
• Be eligible to submit a proposal

How do I use an Intent to Bid Letter?

1. Submit a completed Intent to Bid Letter using preferred method of communication (email, fax, etc.) to the recipient company.
2. Ensure that your contact information on the intent to bid includes your company contact information so that you may be privy to project amendments.
3. Submit a completed proposal by the project closing date (typically indicated on the RFP).

Get the Template:

Intent to Bid Template
Intent to Bid Template Companion

The following provides a listing of sample templates, documents, articles and other resources to help you in carrying out your duties and managing your worksite. It is expected that the documents will be amended to suit the styles, needs and circumstances of the individual, or company, involved. These resources are not intended to replace an individual’s, or a company’s, professional and skillful judgement. Each template, document and article and other resource should be assessed within the context of the individual’s, or company’s own day-to-day operation. Individuals and companies must exercise proper judgment respecting the correctness and applicability of the material. Hard Hat Hunter accepts no responsibility for any errors or omissions, and expressly disclaims any such responsibility.